Company Profile for Web and Print

There are 3 primary steps, you as a sponsor, need to complete in order for us to publish your logo, speaker and session descriptions on the website. The first step in this process is for you to upload a company description and two different logos.

Step 1.

In order to publish your Company Profile on our website and add your logo to the printing material we need you to complete the form below. Please note that the company logo needs to uphold the requirements stated below.

Speaker Submission

Step 2.

Do you have a speaking slot included in your sponsorship package? We need information about the person(s) you’ve chosen as speaker(s) for your company. If your sponsorship includes several speakers you need to complete the form for each speaker.

*No speaking session in your package? You can skip this step. *

Fill out the form below:

Session Submission

Step 3.

Do you have a speaking slot included in your sponsorship package? After submitting your speaker information in Step 2, we will also need a session description (Deadline for this is Tuesday, January 23). We add speakers to our internal schedule continuously, so to get the slot you want, please send us the info ASAP. To submit your session description, complete the form below.

*No speaking session in your package? You can skip this step. *

Sessions are organized based on:

• API insight – Design, Marketing, Business Models, Platforms, Strategy or Security
• Session Type – Is the talk technical or business oriented
• Level of the Talk – Basic, Medium or Advanced

When submitting your session info, please include the details above.

Please Note: Nordic APIs strive to maintain a neutral approach to API best practices, so please try to keep your session as vendor neutral as possible.

Speaking Opportunities By Sponsorship Type

• Platinum Sponsors receive: (1) 30-minute Keynote Session + (1) 15-minute Demo/Lightning Talk
• Gold Sponsors receive: (1) 20-minute Regular Session + (1) 15-minute Demo/Lightning Talk
• Silver Sponsors receive:  Option to add (1) 20-minute Regular Session as a Sponsorship Add-On – contact us at info@nordicapis.com

Session Types

The schedule consists of three different session types, outlined below. 

Regular Session

A ‘Regular session’, means you will have 20 minutes to present. You do not have to leave time for questions in these 20 minutes. Instead all speakers in the same ‘session block’ will be asked up on stage at the end of the block to give the audience the opportunity to ask everyone questions. 

Keynote Session

If you have been allocated a ‘Keynote Session’ you will have 30 minutes to present. The exact time of your session will be visible on the website when the schedule is published. 

Lightning Talk/Demo

If you have a ‘Lightning Talk/Demo’ you will have 15 minutes to present. You do not have to leave time for questions in this time slot. Instead all speakers in the same ‘session block’ will be asked up on stage at the end of the block to give the audience the opportunity to ask everyone questions. 

Preparing for Your Session

• Don’t forget to check your presentation in advance, to ensure that you have all the relevant programs and updates on your computer. 
• We will also ask you to do a sounds and laptop test at the event venue during one of the breaks before your session. When onsite, just contact a member of the Nordic APIs team to set it up, or email renee.gilliland@nordicapis.com to book a time in advance.
• HDMI is the standard connection but Display ports and USB-C will also be available.
• Wi-Fi is free and open in the entire venue.
• Prior to the event we ask all speakers to upload their presentations using this link. Consider this a backup if something goes wrong.

Workshop Submission

If you’re hosting a workshop on the workshop day (Monday, March 11th), please submit the workshop details below.

Keep in mind:

• We will sell tickets to the workshop, so try to make make the workshop name and description as appealing as possible to as many people as possible (more general workshops that are not product specific usually sell the best).
• Do attendees need to bring anything to the workshop, or download a software program ahead of the session? Don’t forget to add these details to the description. 
• What will the attendees take away from the workshop? What will they learn that they may have use of in their daily work? Make sure to include this information in the description.
• Please submit your speaker bio information for the Workshop Presenter(s) using Step 2 – Speaker Submission

Important Dates & Location Information

Main Conference

Tuesday, March 12 – Wednesday, March 13, 2024
 

Workshops

Monday, March 11, 2024
Please note that the workshops are sold separately from the main conference and not included in the sponsor tickets.

More details about the Main Conference and the Workshops are available here. 

Sponsors Reception

The reception will be held on Tuesday, March 12th, from 5:30 PM – 7:00 PM. An extended reception with entertainment will be hosted afterwards in the main ballroom.

Event Venue

Hyatt Regency Austin
208 Barton Springs Road, Austin, Texas, 78704

Google Maps Link

Hotel Accommodation

We have secured a discounted room rate with the Marriott Collection of South Austin just for Austin API Summit attendees, starting at $219/night. Shuttle service will be available at scheduled times between the Hyatt and Marriott on the days of the conference.

Book your rooms here

Key Contact

Renee Gilliland, Event Coordinator

renee.gilliland@nordicapis.com   |  +46 76-3108776

Sponsor Tickets & Registration

Sponsor Tickets

Sponsors can register using this link. If you have tickets included in your sponsorship package you will receive an email with a discount code.

Please note that workshop places are sold separately from the main conference and not included in the speaker ticket. You can register for the workshops here. 

Tickets include full access to the 2-day main event. We will provide coffee/tea and snacks during the longer breaks, and lunch both days. 

Sponsor registration closes on Tuesday, March 5th, 2024.

Speaker Registration

If you have speakers included in your sponsorship package you will receive separate registration instructions for them. Speaker registration closes on Tuesday, March 5th, 2024.

Colleague Discount

Do you have additional colleagues or clients and prospects who want to join the conference? As a sponsor you have a discount code that gives your colleague 15% off the standard ticket price.  The promo code is sponsor15.

At The Event: Registration & Arrival

Upon arrival at the venue you can register and collect your badge from the sponsor registration desk. Sponsor booths should be set up and ready by 8:00 AM each day. 

If you are running late, please let the Event Planner, Renee Gilliland – renee.gilliland@nordiapis.com – know as soon as possible and inform her of when you will be arriving.

Expo Area & Hire Items

Hire Items

LCD Screens as well as additional items, such as flipcharts, power strips, etc. are available through our onsite Audio Visual partner, Encore Event Technology. To order hire items please use the Online Order Form.

Lead Retrieval App

Lead retrieval is highly recommended as the master post event data only features contact details for those who opt into third party contact. For this event we are offering the lead retrieval via our partner Cvent. You can order here.

Expo Table

In our Platinum, Gold and Silver sponsor packages an expo table is included. Bronze sponsors can choose to add an Expo table at an additional cost. The size of the expo area varies between the different levels of sponsorship:

• Platinum Sponsors receive: 4×1.5 metres (approx. 13ft x 5ft).
• Gold Sponsors receive: 2.5×1.5 metres (approx. 8ft x 5ft).
• Silver Sponsors receive: 1.5×1.5 metres (approx. 5ft x 5ft ).
• Bronze Sponsors: Option to add a booth of 1.5×1.5 metres (approx. 5ft x 5ft ) as a Sponsorship Add-On – contact us at info@nordicapis.com

Expo Set Up

Your Expo Table is available for set up from 5:00 PM on Monday March 11th, the day before the main event. A standard table and two chairs are included in your sponsorship expo area.

We will mark out your expo area, and it’s very important that you keep within your assigned area. Closer to the event you will receive a map of the expo area, so you can see your assigned spot.

Expo Area Times

Day 0 – Monday, March 11, 2024

There will not be an expo during the workshops. Expo area setup can begin at 5:00 PM in the foyer area. 

Day 1 – Tuesday, March 12, 2024

The expo area opens at 8:00 AM when registration starts. 

We would recommend that booth staff arrive in good time before the delegates arrive. Please ensure that the expo area is staffed during all open hours of the conference.

At the end of the day the expo area can close after the final afternoon break, but there is a Sponsor Reception at 5:30 pm..  

No one will guard the expo area during the night, so if you have expensive equipment, we suggest that you take it with you.

Day 2 – Wednesday, March 13, 2024

The expo opens at 8:00 AM when breakfast starts. You can start packing up your expo booth after the closing statements.

Sponsor Competitions

As a sponsor you have the possibility to host a competition at your expo table. You can announce the winner at your booth any time you’d like, unless you’re a Platinum Sponsor (see more info below).

Competition announcement: Platinum Sponsors
For our Platinum Sponsors we’ve set aside a few minutes at the end of the second day, for announcing the winner(s) in the main hall with everyone present – if you would like to do so.  If you’d like to announce a winner in the main hall, please contact the Event Coordinator.

Goodie Bags & Shipments

Goodie Bags

We provide goodie bags to all attendees with useful and inspiring material. If you would like to contribute to our goodie bag, please let the Event Coordinator know. 

Shipments

All shipments for the event should be sent to the Hyatt Regency Austin, and can be accepted up to 2 days in advance of the conference. See address and labeling standards below. 

Hyatt Regency Austin
208 Barton Springs Road
Austin, Texas 78704
Att: Kristine Butler, Conference Services Manager
Austin API Summit March 11-13, 2024

Please make sure to include:
– Austin API Summit
– Your company name
– If the material is for the Goodie bag or your Expo Table

To make your boxes easier to identify at the hotel please attach this label to each box sent.

Return Shipment of Materials

After the event you are responsible for arranging shipment of materials back to your office. Hyatt Regency has a Business Center on-site to coordinate shipments help you with labels and to get the material prepared for pick-up. Contact the Event Coordinator for more information.

Filming & Sharing of Presentation

All sessions will be filmed and published on our YouTube Channel.

We will publish all of the presentations on our SlideShare – if you wish to not have your presentation featured on SlideShare or YouTube, please let us know by emailing the event coordinator.

Be A Part Of The Community

Be An Active Part Of The Conference

We encourage you to network throughout the conference to encourage discussions and interactions with your fellow members of the tech community. The most interesting conversations often happen during the coffee breaks!

Share With Your Community

Our community is built on the premise of information and knowledge sharing within the API space, and kept alive by industry experts such as yourself contributing to this information pool. 

To reach as many as we can, and as far as possible, we would be very grateful if you would help us promote your own, or a speaker colleague’s, talk on your social platforms, use #AustinAPISummit  and #NordicAPIs when mentioning the event on social media.

Follow us on Twitter: @nordicapis

Connect with us on LinkedIn

Watch event videos and talks on our YouTube Channel

More event-specific assets available here:. When linking your post, please direct to the conference website: https://nordicapis.com/events/austin-api-summit-2024/ 

Thank You

We’d like to take this opportunity to thank you for sponsoring the 2024 Austin API Summit. By sponsoring a Nordic APIs event you are making it possible for us to keep ticket prices down, and you are also funding the blog on nordicapis.com – so we can keep providing quality API information free for everyone!

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